The New Hampshire Renaissance Faire

C/o Shannon McCracken-Barber, Vendor Coordinator

20 Gray Ave., Farmington, NH 03835

(603) 755-9587; 9am-8pm ~ elements@nhrenfaire.com

Please make sure to join the NH Renaissance Faire's Merchant/Volunteer list. This is where updates and changes to the web site, grounds, schedule etc. will happen so it is an important part of your registration. Thank you!

Faire Location:

Our faire is central to multiple cities; Portland, Manchester, Nashua, Portsmouth and Boston! Although it is in a lovely, scenic, location it is still very convenient for travelers from Maine, New Hampshire *and* Massachusetts!

Merchant Agreement

If your application is accepted The New Hampshire Renaissance Faire shall provide vending space equivalent to one of the below spaces on October 25-26, 2008, at the Three Maples Art and Nature Camp, 44 Tucker Road, Kingston, NH 03848. The New Hampshire Renaissance Faire will also place a link, (and a photo of the merchant's goods if provided), to your website on their website for a minimum of 6 months as an added benefit for becoming a merchant.

The New Hampshire Renaissance Faire is not responsible for any injury to any merchants or any merchant employees or property, or for loss by fire, theft, damage, delay or cause whatsoever, while exhibits and merchandise are in transit to or from the event location or while in the event location. The merchant will take full responsibility for any damage, injury or loss to the premises in which the event is held, or to any persons or acts of his/her employees or agents, and the merchant shall indemnify and hold harmless the Three Maples Art and Nature Camp and its owners and assigns from any and all liability which may ensue from any cause whatsoever.

The New Hampshire Renaissance Faire is not liable for failure to perform its obligations in the event of Acts of God or any such cause that disrupts the event. The merchant donation will not be refunded if such an event occurs. If the event is canceled for any other reason, a full refund will be issued to vendors within 30 days of notice. If a merchant fails to attend or cancels their donation will not be refunded.

Merchants are required to submit examples of their work; one image or more of each type of piece to be sold and it's retail price. Merchants shall include a listing of their experience with renaissance faires and other types of fairs and gallery events as well as a description and/or photo of their display and canopy or pavilion as well as it's measurements. Merchants that handcraft their own work will be given the first slots, any non-handcrafters will be considered for any open slots after that.

Merchants shall include a copy of their insurance certificate. Merchants with insurance will be approved before those without. Clowns of the US has a very reasonable rate for insurance which uninsured merchants might want to look into: http://www.clownsoftheus.com/insurance.htm

Installation and Dismantling:

Vending tables and pavilions must be fully set up and all cars and shipping materials removed from the main area by 9:00 am on Saturday, October 25, 2008.

We request that the booths be staffed at all times during the event. Should you be merchanting alone please let us know and we will try to have volunteers cover your space for food and restroom breaks. No packing of equipment, literature, etc. or dismantling of exhibits will be allowed before 5:00 pm, so as not to disrupt event activities. All space must be closed up to the best of the merchant's ability when they are not in it. Merchants, or their employees, shall spend the night on site should they keep any products in the space.

Restrictions: All space is under control of The New Hampshire Renaissance Faire and shall not be used for exhibit, persons, advertisements, or other features or action, which does not conform to the high standards of the exhibitions. No sharpened weapons, alcohol, drugs, or drug paraphernalia of any kind may be sold at the event. No illegal drugs or alcohol are permitted on the site during OR after normal hours of operation.

Faire Atmosphere: Merchants shall wear renaissance clothing and cover obvious non-period items whenever possible, (watches etc.). Merchants shall help keep the atmosphere of the renaissance and behave in a professional, yet period, manner. Hawking of one's wares is encouraged but this faire is geared towards families so please keep inappropriate bawdiness to a minimum.

Schedule for October 24, 2008 is as follows:

Noon-5pm; loading and setup of vendors.

TBA time-?; Stone Soup Ceili, (potluck dinner for volunteers, merchants and acts etc.). Please bring your own seating and a dish!

 

Schedule for October 25, 2008 is as follows:

Merchant check in and set up 8:00 am (Find Shannon or the shire Mom, Jennifer, to check in).

Event area opens to public 10:00 am

Event closes to public 5:00 pm

Samhain Celebration 5:00 pm - 7:00 pm

Schedule for October 26, 2008 is as follows:

Morning Meeting and Breakfast 8:00am in the upstairs of the barn

Event opens to public 10:00 am

Event closes to public 5:00 pm

Your donation of the appropriate amount below must be made in full prior to September 1, 2008, (and must be postmarked by the date listed to get that date's rate), and you must be accepted as a merchant before your benefits will be administered. NO PACKAGES WILL BE ACCEPTED AFTER 9/1/08!

Your donation includes parking for ONE vehicle as space is limited and no more than three booth personnel, to be listed below.

PEOPLE THAT WISH TO PAY VIA PAY PAL PLEASE SEND YOUR PAYMENT, VIA THEIR SITE, TO CHE4U@GYPSYROSES.ORG

(Length X Width = Square Feet) sf = square feet

IF PAID BEFORE JULY 1ST, 2008: >>>> $.80 per square foot, (10'X10' would be $85)

IF PAID BETWEEN JULY 2ND AND AUGUST 1ST, 2008 >>>> $.90 per square foot

IF PAID BETWEEN AUGUST 2ND AND SEPTEMBER 1ST, 2007 >>>> $1.00 per square foot

Please make all checks payable to The New Hampshire Renaissance Faire. Send this completed and signed form with your payment to the Event Coordinator at the above address. If you have any questions or comments about this agreement please feel free to contact the Event Coordinator at the phone number and/or email address listed above.

THIS AGREEMENT shall be binding upon the parties, their successors, assigns and personal representatives. This agreement shall be enforced under the laws of the State of New Hampshire.

X ___________________________________ Date: _______________

Full Name, Business Name, Web Site and Contact Information:

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

My booth personnel will be:

Name: ____________________________________________________________

Name: ____________________________________________________________

Name: ____________________________________________________________

I would like to carry these items, in specific, handcrafted by me:

I would like to carry these items, in specific, NOT handcrafted by me:

Please make sure to attach a copy of your insurance certificate. If you do not have insurance PLEASE CONTACT THE MERCHANT COORDINATOR BEFORE APPLYING!

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